Today, security may be a global issue and each business industry is struggling to determine high standards of security for his or her employees and clients. The large companies like Yahoo are already battling data security; now imagine how difficult it’ll be for the small accounting firms with limited resources to line strong data security channels.
In accounting, breach of knowledge can cause huge trouble and in some adverse cases, CPA firms need to pack up their doors due to small security failures. If you’re a CPA and someone steals confidential financial records of your client from your computer, then this may destroy your relationship together with your client pretty badly. Additionally, you’ll be held responsible for the financial losses that incurred due to your security failure and bearing such cost for small accounting business isn’t possible.
Data breach costs can range from class-action lawsuits and fines to the value of recovering data. But, the most important cost that CPA firms need to bear is that the loss of revenue and clients trust.
How to make your firm Secure?
In the previous couple of years, several cases are recorded where cybercriminals have stolen Social Security Number from outside the IRS and used this information to access IRS e-Filing personal identification numbers to file tax returns electronically. Only one loophole can give access to such a lot tip to the hackers. There’s a plethora of high tech security software and tools available within the market, but to form your firm highly secure you’ve got to follow some preventative steps like.
1. Constant Security Check-Ups
You have to regularly monitor your security system because you never know when small security hole can attract hackers. CPA firms should found out periodic reviews to know the extent of knowledge security. They have to form proper IT strategies supported different aspects like –
- Should data security job be assigned to in house staff or outsource it?
- Are all the confidentiality agreements of the corporate maintains high security and privacy?
- Does a daily risk assessment are performed?
- Does your firewalls and security software are in place? Etc.,
2. Technical Training to Staff
Apart from having the strong antivirus, antimalware and other security tools, CPA firms got to train their staff to follow up the quality security guidelines. That’s because accounting companies staff is trained to handle numbers, but unfortunately, they’re not good at maintaining high standards of security. bookkeeping services for small business got to train their employees regarding the essential security protocols like – multi-factor authentication, encoding , backup, data recovery management, and business emergency solution just in case of a cyber attack.
3. Physical & Administrative Security
The physical security of accounting firms prevents intruders from harming the business operations. Every employee should tend a special key card to enter work premises and proper visitors log should be maintained. There should be CCTV cameras installed on all the most entry and exit points of the office in order that any quite unethical activity is often recorded.
Read Also – Why Do I Have To Do Bookkeeping?
Hackers are very smart lately, they aim the in house staff of the businesses to steal tip . Your employees can accidentally or struggling can provide sensitive information to the hackers. So, to avoid such a drag, you ought to provide administrative access to only selective and trusted employees. CPA firms should control access to data and only share limited information with their employees.
4. Select your Partner Carefully
Sometimes accounting firms hire outsourced accounting services for small business to share their workload. Especially, small CPA firms use different outsourced services to scale back a number of their work burdens during rush seasons. But, while selecting the outsourced accounting services for your business, you’ve got to work out that company has strong security systems because if you share your client’s data with the unsecured company, then this may eventually getting to damage your business’s reputation.
Employees Confidentiality – They sign a non-disclosure agreement with their every employee before hiring them and within the agreement, penalty clause is added just in case of a knowledge breach. Additionally, they won’t allow their employees to transfer company’s data over their e-mail or devices.
IT Security – The high maintenance of IT security is crucial for accounting companies. But, Kayabooks has made bound to establish high end IT security by regular security audits, SSL Secure network, antivirus systems, lease line ports connectivity and far more.
Office Security – to guard data physically, Kayabooks has maintained the office security ground rules also. They need a correct security check system with 24*7 CCTV monitoring, security guards, fireproof premises, and power backups then on.
Powerful Infrastructure – the newest tech tools are wont to by them to stay their system bug free like licenses Windows OS, dual TFT monitoring, cloud-based servers, UPS backup, firewall, and integrated LAN.
Secure Your Business Today
Security is vital and that we all know that but it’s not feasible for each firm today to adopt higher standards of security measures to guard their data. In acquiring the technology-based security tools and fixing the physical security system, much money is required which isn’t possible for small scale business organizations to take a position in.