Making the choice to outsource your business’s accounting services is pivotal – you would like confidence that an outsourced team won’t only be reliable, but also efficient and thorough. You furthermore may want the reassurance that you simply will have a seamless transition during the on boarding process.
The on boarding process for outsourced accounting services should be a centralized and disciplined approach to make sure the utmost efficiency in preparing your organization for recurring services.
Having a successful on boarding process is about knowing what you would like besides your checklist of materials. You furthermore may need the proper mindset and adaptability to figure through the method – with good communication from both you and your outsourced team, the method will go smoothly. Your dedicated and experienced outsourced team will assist you every step of the way.
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In this article, we’re getting to walk you thru what you would like to urge on boarded and why here at Kayabooks, we start with the top in mind – and what meaning for you as a client.
We also discuss how your accounting team will optimize your Online Bookkeeping Services in Atlanta and unleash the facility of QuickBooks to automate processes for efficiency and peace of mind.
THE ONBOARDING PROCESS
While we will not represent every company, at Kayabooks, our goal is to possess you up and running as soon as possible. Our on boarding process typically takes 60 – 90 days, which allows us to include a whole quarter’s data so you’ll review weekly, monthly, and quarterly reports, inclusive of payroll, sales, and estimated income taxes.
(Don’t worry, we will start handling your bookkeeping and accounting directly – but it takes up to 90 days to optimize your systems, processes and reporting packages to supply the entire Kayabooks financial management experience.)
We anticipate 30 days for every stage of the method, which seems like this:
- Design
- First round of accounting
- Refinement
Once you hit the 90th day, you ought to be stepping into autopilot mode. That’s to not say you will not want to form changes as a part of the continued process; actually, an honest accounting is usually being tweaked because your business is usually changing.
You can always update a report or add a user, but the elemental package should be ready by your third month. If your bookkeeper left the corporate, we will help thereupon, too. We’ll devour on day one, completing billing, collections, payments, and payroll together with your existing system until you’re properly transitioned to Kayabooks.
Of course, if you are not engaged, and you do not provide feedback, the method could take longer.
Our 5 step process for on boarding:
Kick off Call: During this first step your on boarding team will present an in depth workflow and layout a timeline for the on boarding through recurring services phases. It’s here that we’ll provide a checklist for materials needed from you – like bank and loan statements, sales and payroll tax returns, tax returns, equity schedules, etc.
Implementation Preparation: While that information is being compiled, the on boarding team gets right to figure on organizing your software and integrating the required third party applications for a punctual start date on your system.
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System Design: During this step, your system is being built, and reporting is being designed by analyzing the present state and defining processes and roles (this helps us streamline out inefficiencies). From there, we create a flow chart for your processes and procedures and weekly and monthly reporting to make sure a stringent ongoing month-end close. We make sure that your system is strong and scalable for this and future needs of your organization.
Liaison Training: Once your system is implemented, liaison training can begin to detail your Smart Back Office’s features and functions, like running automated reports. this is often the time we answer questions on officially getting started, also as any preferences for communication.
Recurring Services: After system design, implementation and training is complete, that’s when actual processing of your accounting begins. The initial financials are going to be run, and re-run if necessary to make sure smooth sailing in your system.
TRANSITIONING FROM ONBOARDING TO ACCOUNTING SERVICES TEAMS
As you’ll see, the method from on boarding to recurring services is extremely thorough for your Smart Back Office. You’re on boarding team processes Online Accounting Services for the primary month, and it’s when the system is tested to run smoothly that the handoff to your services team occurs. The recurring services team is then briefed in an indoor meeting on everything about your Smart Back Office, therefore the necessary reporting and functionality maintains an equivalent level of quality moving forward.
Your recurring services team is comprised of three members, which are:
- An Accounting Manager, for monthly review of monetary statements, internal controls and customer service and satisfaction
- A Staff Accountant, who’s your main point of contact, and reconciles the record account and month end preparation
- A Bookkeeper, tasked with data entry, processing Accounts Payable and preparing bank reconciliations
Even though your outsourced accounting team is remote you’ll have access to your entire team’s dedicated email and phone numbers, also as video chat functionality for ongoing communication.
STARTING WITH the top IN MIND
At Kayabooks, we start with the top in mind, which suggests we learn what reports you would like right within the beginning, on a weekly or monthly basis. From there, we work to make a strong, scalable and versatile Smart Back Office that unleashes the facility of QuickBooks to supply actionable financial intelligence for your business.
This is especially important because after on boarding, our accounting processes will assist you gain visibility into the leading indicators of your business so you’ll make better, more strategic business decisions for max profitability.
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By transitioning to the proper dedicated outsourced accounting team, you’ll gain efficiency, peace of mind, and financial intelligence to grow your business. Additionally, investing the time to determine your Smart Back Office, will eliminate time wasted on data entry and repetitive tasks forever. You didn’t enter business to be a QuickBooks expert; allow us to handle the accounting, so you’ll specialise in revenue-generating activities and growing your business.
